Our client is seeking a highly organised, proactive, and discreet Personal Assistant to provide dedicated support to a busy Executive Office within a professional services environment.

This is a trusted and business-critical role, ideally suited to an individual who thrives in a fast-paced setting, demonstrates exceptional attention to detail, and can confidently manage competing priorities while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

• Managing a complex and ever-changing executive calendar, ensuring effective scheduling, prioritisation, and coordination of meetings and commitments.
• Coordinating meetings from start to finish, including agenda preparation, logistics management, minute-taking, and follow-up on key actions.
• Acting as a central point of contact for internal and external communications, screening, prioritising, and drafting correspondence as required.
• Preparing high-quality presentations, reports, briefing packs, and business documentation to support executive decision-making.
• Supporting financial and administrative processes, including expense management, invoice coordination, and related documentation.
• Maintaining organised and secure document management systems in line with GDPR requirements and internal policies.
• Assisting with the day-to-day management of the office environment, ensuring efficiency, organisation, and professionalism.
• Managing relationships with clients, service providers, and internal stakeholders, acting as a professional representative of the Executive Office.
• Coordinating domestic and international travel arrangements, including detailed itineraries, accommodation, and logistics.
• Providing support during audits, regulatory reviews, and business projects as required.
• Assisting with the planning and execution of events, meetings, and corporate activities.

Candidate Profile

• 3–5 years' experience in a Personal Assistant or Executive Assistant role supporting senior leadership.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong written and verbal communication skills, with experience preparing professional business correspondence and documentation.
• High levels of discretion, integrity, and professionalism.
• Proactive and solutions-oriented, with strong attention to detail and the ability to work independently.
• Confident interacting with senior executives, clients, and external stakeholders.
• Proficient in Microsoft Office and modern digital collaboration tools.
• Sound understanding of confidentiality, data protection requirements, and professional standards within a corporate environment.

Why Apply?

• Opportunity to join a dynamic and professional organisation in a trusted, high-impact support role.
• Exposure to senior leadership and involvement in a broad range of business activities and initiatives.
• A position where reliability, discretion, and organisational excellence are genuinely valued and recognised.